Webtopus Ltd

The situation:

Information and data - it's usually something we have more than plenty. In fact, more than we can handle and if we do not spend considerable amount of time in organizing and maintaining very quickly we find ourselves in an information labyrinth

• Key information gets stored in the wrong place and can only be retrived with major searching effort.
• Handing over a project or client to a co-worker is a logistical nightmare
• Several versions of the same information co-exist in a non centralized manner - and in the end nobody is sure anymore of working of the latest version.
• Conserable time is spend copying information between different applications - from your email to your file server, from your CRM to your project management software, etc.

Loss of information can lead to serious losses for your business. It can also expose you to important legal or regulatory damages if essential information can not be retrieved in due time. Not to speak of the time lost in performing elaborate searches or restoring order in your stacks of data.

The Webtopus solution:

Our fully hosted and fully managed solution provides an easy way to organize your world of information:

• All information - whether it be emails or documents - is uniquely labeled using customer contact information, project related information and keywords. This allows to quickly retrieve specific information independant of your chosen classification structure.
• Your email system, contact management, document management and project management tools are fully integrated - so they talk to each other in same language. 
• By definition all information can be shared with your co-workers, independant of whether these co-workers are in the same or another location, or travelling.
• Combined with professional document management capabilities like checking out documents and versioning you have a tool to preserve document integrity.
• All information needs to be maintained in one place only. No more copying or duplication.

How we do this?

You are invited to read more on he proposed technical solution in the article on the Webtopus platform.